Terms of Reference of The Board

COMPOSITION AND DESIGNATION

Member Designation
Ong Seng Pheow (Chairman) Senior Independent Non-executive Director
Dato’ Ahmad Johari Bin Tun Abdul Razak Independent Non-executive Director
Ho Sing Independent Non-executive Director
Eddie Chan Yean Hoe Independent Non-executive Director

TERMS OF REFERENCE

The Terms of Reference for the Audit Committee set out by the Board of Directors are as follows:

1. MEMBERSHIP

The Audit Committee shall be appointed by the Board from among their members and shall consist of not less than three members. All the Audit Committee members must be non-executive directors with a majority of them being independent directors.

At least one member of the Audit Committee

  1. must be a member of the Malaysian Institute of Accountants ("MIA"); or
  2. if he/she is not a member of the MIA, he must have at least 3 years’ working experience and:
    1. he/she must have passed the examinations specified in Part I of the 1st Schedule of the Accountants Act 1967; or
    2. he/she must have passed the examinations specified in Part II of the 1st Schedule of the Accountants Act 1967; or
  3. he/she must fulfill such other requirements as prescribed or approved by the Bursa Malaysia Securities Berhad (“Bursa Securities”).

No alternate director shall be appointed as a member of the Audit Committee.

The Audit Committee shall elect a Chairman from among their members who shall be an Independent Director.

No former key audit partner shall be appointed as a member of the Audit Committee before observing a cooling-off period of at least two (2) years before being appointed as a member of the Audit Committee. For the purpose of the foregoing, a former key audit partner means the engagement partner, the individual who is responsible for the engagement of quality control review and other audit partners, if any, on the engagement team who make key decisions and/or judgments on significant matters with respect to the audit of the financial statements on which the auditor will express an opinion.

The Nomination and Remuneration Committee of the Company must review the term of office and performance of the Audit Committee and each of its members annually to determine whether the Audit Committee and members have carried out their duties in accordance with their terms of reference.

2. PURPOSE OF THE AUDIT COMMITTEE

The purposes of the Audit Committee are as follows:

  1. To provide assistance to the Board in fulfilling its fiduciary responsibilities relating to corporate accounting and reporting practices for the Company.
  2. To maintain, through regularly scheduled meeting, a direct line of communication between the Board and the External Auditors as well as Internal Auditors.
  3. To avail to the External and Internal Auditors a private and confidential audience at any time they desire and to request such audience through the Chairman of the Audit Committee, with or without the prior knowledge of Management.
  4. To act upon the Board’s request to investigate and report on any issue of concern with regard to the management of the Company.
  5. To ensure compliance with any such changes/ amendments/ updates/ insertions of the Listing Requirements of Bursa Securities and other applicable laws and regulations, arising thereof from time to time.

3. SECRETARY

The Secretary of the Audit Committee shall be the Company Secretary.

4. FREQUENCY AND ATTENDANCE OF COMMITTEE MEETINGS

Meetings shall be held not less than 4 times a year and as when required during each financial year.

The External Auditors may request a meeting if they deem necessary.

The Finance Director, the Financial Controller, Chief of Finance Department/Accounts/Department/Internal Audit, and a representative of the External Auditors shall normally attend the meetings. Other Board members may attend the meetings upon invitation of the Audit Committee.

The quorum for a meeting shall be 2 members, both of whom must be Independent Directors.

In the absence of the Chairman of the Audit Committee, members present shall elect a Chairman for the meeting from amongst the Independent Director.

A member of the Audit Committee shall be deemed to be present at a meeting of the Audit Committee if he participates by instantaneous telecommunication device and all members of the Audit Committee participating in the meeting of the Audit Committee are able to hear each other and recognize each other’s voice, and for this purpose, participation constitutes prima facie proof of recognition. For the purposes of recording attendance, the Chairman or Secretary of the Audit Committee shall mark on the attendance sheet that the member of the Audit Committee was present and participating by instantaneous telecommunication device.

A member of the Audit Committee may not leave the meeting by disconnecting his instantaneous telecommunication device unless he has previously obtained the express consent of the Chairman of the meeting and the member will be conclusively presumed to have been present and to have formed part of the quorum at all times during the Audit Committee meeting by instantaneous telecommunication device unless he/she has previously obtained the express consent of the Chairman of the meeting to leave the meeting.

Minutes of the proceedings at a meeting of the Audit Committee by instantaneous telecommunication device will be sufficient evidence of such proceedings and of the observance of all necessary formalities if certified as correct minutes by the Chairman of the Audit Committee meeting.

Instantaneous telecommunication device means any telecommunication conferencing device with or without visual capacity.

A resolution in writing signed and approved by a majority of the Audit Committee and who are sufficient to form a quorum shall be as valid and effective as if had been passed at a meeting of the Audit Committee duly called and constituted.

5. MINUTES

The minutes of each meeting shall be kept and distributed to each member. All minutes of meetings shall be circulated to every member of the Board. The Chairman of the Audit Committee shall report on each meeting to the Board.

6. AUTHORITY

The Committee shall, in accordance with a procedure to be determined by the Board and at the cost of the Company:

  1. have authority to investigate any matters of the Company and its subsidiaries, within its terms of reference, where it deems necessary, investigate any matter referred to it or that it has come across in respect of a transaction that raises questions of management integrity, possible conflict of interest, or abuse by a significant or controlling shareholder;
  2. have resources which are required to perform its duties;
  3. have full and unrestricted access to any information pertaining to the Company;
    1. have direct communication channels with the External Auditors;
    2. have direct authority over the internal audit function which is independent from management and operations;
  4. be able to obtain and seek outside legal or other independent professional advice and to secure the attendance of external experts with relevant experience and expertise if it considers necessary; and
  5. be able to convene meetings with the External Auditors, the Internal Auditors or both, excluding the attendance of other directors and employees of the Company.

7. FUNCTIONS AND DUTIES

The functions and duties of the Audit Committee are as follows:

    1. To consider and recommend the appointment of the External Auditors, the audit fee, any questions of resignation or dismissal, inquire into the staffing and competence of the External Auditors in performing their work and assistance given by the Company’s officers to the External Auditors and to assess the suitability and independence of the external auditors on an annual basis.
    1. To discuss with the External Auditors before the audit commences the nature scope and any significant problems that may be foreseen in the audit, ensure adequate tests to verify the accounts and procedures of the Company and ensure co-ordinance where more than one audit firm is involved; and
    2. To ensure and confirm that the management has placed no restriction on the scope of the audit.
  1. To review the quarterly announcements to Bursa Securities and the annual financial statements before submission to the Board, focusing particularly on:
    • Any changes in accounting policies and practice;
    • Major judgmental areas;
    • Significant adjustments resulting from the audit;
    • Any significant transactions which are not a normal part of the Group’s business;
    • The going concern assumptions;
    • Compliance with the accounting standards;
    • Compliance with the Listing Requirements of Bursa Securities and legal requirements;
    • Assess the quality and effectiveness of the internal control system and the efficiency of the Company operations;
    • The quality and effectiveness of the entire accounting and internal control system; and
    • The adequacy of the disclosure of information essential to a fair and full presentation of the financial affairs of the Group.
  2. To discuss problems and reservations arising from the interim and final audits, and any matters the External Auditors may wish to discuss in the absence of the management where necessary.
  3. For the internal audit function, to:
    • Consider and recommend the appointment or termination of the Internal Auditors, the fee and inquire into the staffing and competence of the Internal Auditors in performing their work (if the internal audit function is outsourced);
    • Ensure that the head of the internal audit function reports directly to Audit Committee;
    • Review the adequacy of the competency of the internal audit function including the scope and resources and ensuring that the Internal Auditors have the necessary authority to carry out their work;
    • Review internal audit programme;
    • Ensure co-ordination of external audit with internal audit;
    • Consider major findings of internal audit investigations and management’s response, and ensure that appropriate actions are taken on the recommendations of the internal audit function;
    • Review any appraisal or assessment of the performance of members of the internal audit function annually.
  4. To review the External Auditors’ management letter and management’s response;
  5. To consider:
    • Any related party transactions that may arise within the Company or the Group and to ensure that Directors report such transactions annually to shareholders via the annual report, and
    • In respect of the recurrent related party transactions of a revenue or trading nature which are subject of a shareholders’ mandate, prescribed guidelines and review procedures to ascertain that transactions are in compliance with the terms of the shareholders’ mandate.
  6. To report to Bursa Securities on matters reported by it to the Board that has not been satisfactorily resolved resulting in a breach of the Listing Requirements of Bursa Securities.
  7. To consider other topics, as may be defined and directed by the Board from time to time.

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Privacy Policy

PERSONAL DATA PROTECTION ACT NOTICE  (PROPERTY DEVELOPMENT) - ENGLISH VERSION

We appreciate your support and value the relationship we have with you as our purchasers, customers, associates, or registrants in our projects.

For the purpose of this Privacy Notice, the terms "we", “our” and "us" shall refer to any company or representative within Daiman Group (collectively, “Daiman Group”) and the terms "you" and “your” shall refer to yourself and/or such other persons or companies represented by you of which you are providing Personal Data.

In compliance with the Personal Data Protection Act 2010, we are currently undertaking an exercise to notify all our valued purchasers, customers, associates, and registrants that we process personal information made available to us.  We have been maintaining your personal information for a variety of purposes such as sales and purchase transactions, general property administration purposes as well as informing you first hand on our up-coming launches of new products, sales promotions or loyalty programs available, as well as updating you on the latest progress of our developments from time to time with the aim of serving you better.

Such Personal Data which you may provide or make available to Daiman Group include information concerning your personal details (such as name, identity card number, passport number, date of birth, age, gender, race, nationality), contact details and any other relevant information that you had disclosed to Daiman Group as may be updated from time to time.

In the event you furnish or make available to Daiman Group any Personal Data relating to a third party eg information of spouse, children, parents, directors, shareholders and/or guarantors (collectively the “Relevant Persons”) you represent that you have obtained the consent of the Relevant Persons to provide Daiman Group with their Personal Data and for Daiman Group to collect, use, disclose and process their Personal Data for the respective purposes.

As you have provided us with your personal data and information, we would like you to feel secure about us processing these data and information.  We are writing this notice to you to help you understand the purposes we collect and process your personal data and information.  Your personal data and information will be used within the Daiman Group of Companies and parties associated with your sales and purchase or lease transactions with us such as the lawyers, banks, financial institutions, and other parties deemed relevant.


DATA COLLECT

Daiman Group collects your Personal Data in various ways, in printed or electronic forms through digital and mobile platforms, such as:

  1. when you register or update an online profile or when you complete or update your information with Daiman Group;
  2. when you submit forms and/or documents to Daiman Group relating to any of our products and/or services as well as products and/or services by third party service providers;
  3. when you enter into any transactions with Daiman Group;
  4. when you make payment related to any transactions with Daiman Group;
  5. when you interact with Daiman Group’s staff;
  6. from your personalised preference through the use of Daiman Group’s website;
  7. when you participate in Daiman Group’s contests, events, market research and surveys;
  8. from information obtained independently by Daiman Group from other lawful sources;


PURPOSES

The personal data and information you provided will be collected, used and otherwise processed by us for, amongst others, the following purposes :

  1. To inform you on impending new product launches and send requested information such as brochures, flyers, promotional campaigns, etc. to you via conventional mail, e-mail, telecommunication means (telephone calls or text messages) or social media.
  2. To enter into the necessary agreement and/or contract with you in the purchase or lease of products/properties from our company.
  3. To send/serve/deliver notices, information updates, and other necessary correspondences to you.
  4. To collect outstanding payments (if any) from you.
  5. To help conduct credit assessments on your behalf, if end-financing is required.
  6. To update our customer relationship management procedures and internal record keeping.
  7. To meet any legal or regulatory requirements relating to our provision of services and products and to make disclosure under the requirements of any applicable law, regulation, direction, court order, by-law, guideline, circular, code applicable to any member companies of our Group.
  8. To update you on the progress of our developments from time to time.
  9. To facilitate vacant possession, keys handover, property/real estate management, customer care and/or defect rectification works.
  10. To provide post vacant possession services such as continuation of security services, club house services (if any), and customer loyalty programs.
  11. To communicate and ensure customer satisfaction which may include conducting surveys to improve the quality of our products and services, and responding to inquiries and complaints and to generally resolve disputes.
  12. For our own internal marketing survey on the profile of the people who expressed interests in our products/projects and their preferences on the types of products/properties.
  13. Compliance with internal policies and procedures including without limitation to risk management, product planning, insurance, audit and administrative purposes.

We would like to continuously communicate with you on our projects, products, services and other matters with you from time to time. Unless you inform us otherwise, by receiving this Notice you consent to our collection and use of your personal data and information for the purposes stated herein.

You may request for access to, correction, or deletion of your personal information at any time hereafter.  Such requests may be channeled via post, email, or facsimile transmission to the following address:

Sales & Marketing Department,

Daiman Group of Companies,
Level 32, Menara Landmark,
No. 12, Jalan Ngee Heng,
80000 Johor Bahru, Johor, Malaysia.
Tel Number                  : 607-2255 888
Facsimile Number       : 607-2255 999
Email                           : daiman@daiman.com.my

________________________________________________________________________________________________________                       

NOTIS PERLINDUNGAN MAKLUMAT DAN DATA PERIBADI (BAHAGIAN HARTANAH) - MALAY VERSION

Kami menghargai sokongan dan hubungan kami dengan anda sebagai pembeli, pelanggan, syarikat bersekutu, atau pendaftar di dalam projek kami.

Tujuan Notis Privasi ini, istilah "kami" merujuk kepada mana-mana syarikat atau wakil dalam Daiman Group (secara kolektif, “Daiman Group”)  dan istilah "anda" merujuk kepada diri anda dan / atau individual lain atau syarikat yang diwakili oleh anda dimana anda berikan maklumat dan Data Peribadi.

Selaras dengan Akta Perlindungan Data Peribadi 2010, kami sedang menjalankan latihan untuk memaklumkan semua pembeli, pelanggan, syarikat bersekutu dan pendaftar kami bahawa kami memproses maklumat peribadi yang tersedia kepada kami. Kami telah mengekalkan maklumat peribadi anda untuk pelbagai tujuan seperti urus niaga jualan dan pembelian, tujuan pentadbiran harta umum serta memaklumkan kepada anda terlebih dahulu mengenai pelancaran produk baru, promosi jualan atau program royalti yang tersedia, serta memaklumkan anda mengenai perkembangan terkini berkenaan dengan pembangunan kami dari semasa ke semasa dengan tujuan untuk memberi servis yang lebih baik.

Data Peribadi yang anda berikan atau disediakan kepada Daiman Group termasuk maklumat mengenai butiran peribadi anda (seperti nama, nombor kad pengenalan, nombor pasport, tarikh lahir, umur, jantina, bangsa, kewarganegaraan), telefon dan / atau nombor telefon bimbit dan  perkara lain yang berkaitan dengan maklumat yang telah anda dedahkan kepada Daiman Group sebagaimana yang dikemaskini dari semasa ke semasa.

Sekiranya anda memberi atau menyediakan apa-apa Data Peribadi kepada Daiman Group yang berkaitan dengan pihak ketiga misalnya maklumat pasangan, anak, ibu bapa, pengarah, pemegang saham dan / atau penjamin (secara kolektif "Orang Yang Berkaitan") yang anda nyatakan bahawa anda telah memperolehi persetujuan “Orang Yang Berkaitan” untuk menyediakan Data Peribadi mereka kepada Daiman Group untuk mengumpul, menggunakan, mendedah dan memproses Data Peribadi mereka untuk tujuan yang bersesuaian.

Kami ingin memastikan bahawa anda merasa Data Peribadi anda dilindungi apabila kami memproses data dan maklumat yang anda berikan kepada kami. Kami menulis notis ini kepada anda untuk membantu anda memahami tujuan kami mengumpul dan memproses maklumat dan Data Peribadi anda. Maklumat dan Data Peribadi anda akan digunakan dalam Daiman Group dan pihak yang berkaitan dengan urus niaga jualan dan pembelian atau pajakan dengan kami seperti peguam, bank, institusi kewangan, dan pihak lain yang dianggap relevan.

 
KOLEKSI DATA PERIBADI

Daiman Group mengumpul Data Peribadi anda dalam pelbagai cara, dalam bentuk cetakan atau elektronik melalui platform digital dan mudah alih, seperti:

  1. apabila anda mendaftar atau mengemas kini profil dalam talian atau apabila anda melengkapkan atau mengemas kini maklumat anda dengan Daiman Group;
  2. apabila anda menghantar borang dan / atau dokumen kepada Daiman Group berkaitan dengan mana-mana produk dan / atau perkhidmatan kami serta produk dan / atau perkhidmatan oleh pembekal perkhidmatan pihak ketiga;
  3. apabila anda membuat sebarang transaksi dengan Daiman Group;
  4. apabila anda melakukan pembayaran yang berkaitan dengan sebarang transaksi dengan Daiman Group;
  5. apabila anda berinteraksi dengan kakitangan Daiman Group;
  6. daripada keutamaan peribadi anda melalui penggunaan laman web Daiman Group;
  7. apabila anda menyertai pertandingan, acara, penyelidikan pasaran dan tinjauan Daiman Group;
  8. daripada maklumat yang diperoleh secara bebas oleh Daiman Group dari sumber lain yang sah;

 
TUJUAN

Maklumat dan Data Peribadi yang anda sediakan akan dikumpulkan, digunakan dan diproses oleh kami untuk, antara lain, tujuan-tujuan yang bersesuaian seperti berikut:

  1. Untuk memaklumkan kepada anda mengenai pelancaran produk baru dan menghantar maklumat yang diminta seperti brosur, risalah, kempen promosi, dan lain-lain kepada anda melalui pos konvensional, e-mel, cara telekomunikasi (panggilan telefon atau mesej teks) atau media sosial.
  2. Untuk membuat perjanjian dan / atau kontrak yang perlu dengan anda dalam pembelian atau pajakan produk / hartanah dari syarikat kami.
  3. Untuk menghantar / menyampaikan / penghantaran notis, maklumat terkini, dan lain-lain surat-menyurat yang diperlukan untuk anda.
  4. Untuk mengumpul bayaran tertunggak (jika ada) daripada anda.
  5. Untuk membantu menjalankan penilaian kredit bagi pihak anda, jika pembiayaan akhir diperlukan.
  6. Untuk mengemas kini prosedur pengurusan hubungan pelanggan dan penyimpanan rekod dalaman.
  7. Untuk memenuhi apa-apa keperluan undang-undang atau pengawalseliaan yang berhubungan dengan penyediaan perkhidmatan dan produk kami dan untuk membuat pendedahan di bawah kehendak mana-mana undang-undang, peraturan, arahan, perintah mahkamah, undang-undang kecil, garis panduan, pekeliling, kod yang terpakai kepada mana-mana syarikat anggota Kumpulan kami.
  8. Mengemas kini perkembangan kemajuan kami dari semasa ke semasa.
  9. Untuk memudahkan pemilikan kosong, penyerahan kunci, pengurusan hartanah / hartanah, penjagaan pelanggan dan / atau kerja pembaikan kerosakan / kecacatan.
  10. Memberi perkhidmatan pemilikan kosong seperti meneruskan perkhidmatan keselamatan, perkhidmatan rumah kelab (jika ada), dan program kesetiaan pelanggan.
  11. Untuk berkomunikasi dan memastikan kepuasan pelanggan yang mungkin termasuk menjalankan tinjauan untuk meningkatkan kualiti produk dan perkhidmatan kami, dan bertindak balas kepada pertanyaan dan aduan dan secara umumnya menyelesaikan pertikaian.
  12. Untuk tinjauan pemasaran dalaman kami mengenai profil orang-orang yang menyatakan kepentingan dalam produk / projek kami dan pilihan mereka mengenai jenis produk / hartanah.
  13. Pematuhan terhadap prosedur dan polisi dalaman adalah termasuk risiko pengurusan tanpa had, perancangan produk, insurans, audit dan tujuan pentadbiran.

Kami ingin terus berkomunikasi dengan anda mengenai projek, produk, perkhidmatan dan perkara-perkara lain dengan anda dari semasa ke semasa. Melainkan jika anda memaklumkan kepada kami sebaliknya, dengan menerima Notis ini anda bersetuju dengan pengumpulan dan penggunaan data dan maklumat peribadi anda untuk tujuan yang dinyatakan di sini.

Anda boleh meminta untuk mengakses, membetulkan, atau memotong maklumat peribadi anda pada bila-bila masa selepas itu. Permintaan tersebut boleh disalurkan melalui pos, e-mel, atau penghantaran faksimili ke alamat berikut:

Bahagian Jualan & Pemasaran,

Daiman Group,
Tingkat 32, Menara Landmark,
No. 12, Jalan Ngee Heng,
80000 Johor Bahru, Johor, Malaysia.
Tel                       : 607-2255 888
No Faks               : 607-2255 999
E-mel                   : daiman@daiman.com.my

Terms & Conditions

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